Three receipts, three places
The gas receipt is in the console, the stager emailed an invoice, and the hardware run went on a personal card. By closing, at least one of them is gone for good.
For real estate agents
Every listing expense, ready before the commission clears.
Staging invoices, photography, signage, open house runs and the fuel for every showing. Receiptor reads each receipt and keeps the original attached, and you tag it to the property before you save, so you know what a deal cost you, not just what it paid.
| Expense | Tax | Total |
|---|---|---|
| Brightside Staging | 143.00 | 1,243.00 |
| Lakeview Photo & Video | 44.20 | 384.20 |
| Northgate Sign Co. | 10.92 | 94.92 |
| Copper Press Printing | 14.56 | 126.56 |
| Total (CAD) | 212.68 | 1,848.68 |
Receipts attached: 4 of 4 CSV
What is Receiptor for real estate agents?
Receiptor is a receipt and expense tracking app for real estate agents. You photograph a receipt or upload an invoice, and Receiptor reads the merchant, date, sales tax and total, then picks one of your categories, and you add labels for the property and client before you save. Agents carry their own costs, from staging and photography to signage and board dues, and Receiptor uses your own categories, so you can set them up to match the T2125 lines those costs are usually reported on. A year of receipts becomes a record your accountant can work from instead of a shoebox.
- Label any expense with its property, client or deal stage
- Capture from a phone camera or upload a PDF
- GST/HST read from each receipt and kept on its own line
- Set up categories that line up with the T2125
- Original receipt image stays attached to every expense
- 7-day free trial, cancel any time
The receipts are everywhere. The listing is closing Friday.
You know the commission, not the cost
Every agent can tell you what a deal paid. Far fewer can say what they spent to earn it, so a busy listing and a profitable one look identical.
Tax time turns into a weekend
Twelve months of board dues, courses, client gifts and fuel, reconstructed from a bank statement and memory the week before your accountant calls.
A habit that fits between showings.
Step 1
Snap it in the driveway
Photograph the receipt before you pull away. Receiptor reads the merchant, date, tax and total off the image, so you are not typing numbers on your phone between appointments.
Step 2
Tag it to the listing
Pick the category and fill in the property. Invoices the stager and photographer email you upload as PDFs and are read the same way.
Step 3
Pull the record when it matters
At closing, at reconciliation, or when your accountant asks. Group a listing’s expenses into a report to see its total, and download it as CSV with your labels as columns.
Labels that speak real estate.
Labels are the fields you add to every expense in your workspace: free text, or a choice from your own list. For an agent, that means tagging spend to a property and a client, so any receipt can be traced back to the deal it belongs to. Make a label required and Receiptor asks for it before the expense is saved.
Set up your labels during the free trial- Property Text Required 48 Maple Crescent
- Client Text Alvarez (seller)
- Deal stage Choice Listed · Under contract · Closed
- Distance driven Text 38 km
- Bill to brokerage Choice Yes · No
Real estate expense categories, lined up with the T2125.
Every workspace starts with ten general categories, and an admin can rename them or add more. These are the ones a real estate business repeats, each beside the T2125 line it usually reports on, so year-end totals transfer instead of needing to be sorted first.
| Category | What it covers | T2125 line |
|---|---|---|
| Vehicle & Fuel Included by default | Fuel, maintenance and parking for showings and open houses | Line 9281 — Motor vehicle expenses |
| Advertising & Marketing Included by default | Listing ads, postcards, farming, paid social | Line 8521 — Advertising |
| Photography & Media | Photos, video, drone, floor plans, virtual tours | Line 8521 — Advertising |
| Staging & Home Prep | Stagers, cleaners, landscaping, small repairs | Line 8521 — Advertising |
| Signage & Lockboxes | Posts, riders, keyboxes, replacements | Line 8521 — Advertising |
| Brokerage & Desk Fees | Desk fees, transaction and franchise fees | Line 8871 — Management and administration fees |
| Dues & Licensing | MLS, board and association dues, licence renewals | Line 8760 — Business taxes, licences and memberships |
| Insurance | Errors and omissions, business liability | Line 8690 — Insurance |
| Education & Designations | Continuing education, courses, conferences | Line 9270 — Other expenses |
| Client & Closing Gifts | Closing gifts, referral thank-yous, cards | Line 8521 — Advertising |
| Meals & Entertainment Included by default | Coffee meetings, buyer lunches, negotiation dinners | Line 8523 — Meals and entertainment (allowable part only) |
| Open House Supplies | Refreshments, feature sheets, directional signs | Line 8811 — Office stationery and supplies |
| Software & Subscriptions Included by default | CRM, e-signature, scheduling, website hosting | Line 8810 — Office expenses |
| Office Supplies Included by default | Business cards, printing, home office supplies | Line 8810 — Office expenses (home office on Line 9945) |
Not tax advice. These are lines from the CRA’s T2125, Statement of Business or Professional Activities, and a common starting point. The right line depends on how your business is structured, and a corporation reports on its T2 instead. Confirm your categories with your accountant before filing.
Ready for your accountant, not just your files.
Independent agents carry their own expenses all year and then have to prove them. Receiptor keeps the image, the amount, the tax, the date and the category together from the moment you capture it, so the record holds up long after you have forgotten the afternoon it came from.
- Original receipt image stored with every expense
- GST/HST kept on its own line for each expense
- Reports download as CSV with your labels as columns
- Your accountant joins the workspace with their own role
Where your records go
- CSV export Available now Download any report as a CSV file.
- Gmail In development Google’s email service.
On the roadmap QuickBooks Online, Xero, Bank & credit card feeds.
See every integration and its statusCommon questions
Something else? Ask us directly.
What is the best expense tracking app for real estate agents?
The right one for an agent has to do three things: capture a receipt in seconds while you are out, tag that expense to a specific property or client, and keep it in a category that lines up with the tax line it reports on. Receiptor does all three and reads the GST/HST off each receipt, which is what separates it from a general receipt scanner that only sorts by date and merchant.
Can I track expenses by property or listing?
Yes. Add a Property label and fill it in as you capture receipts; make it required so none slip through. Group a listing’s expenses into a report to see its total at closing, or download a report as CSV with the property as a column.
Does Receiptor track mileage automatically?
No. Receiptor is not a GPS mileage tracker. You can record distance in a label on the expense, beside the showing it belongs to, and capture fuel, parking and maintenance receipts as vehicle expenses.
What expenses can real estate agents write off?
Commonly: vehicle costs, marketing and advertising, photography, staging, signage, desk and franchise fees, MLS and board dues, licence renewals, errors and omissions insurance, continuing education, client and closing gifts, client meals, open house supplies, software subscriptions, and home office costs. What is actually deductible depends on your situation; Receiptor keeps the documentation organized, and your accountant decides what is claimable.
Do the expense categories line up with the CRA T2125?
They can. Receiptor uses your workspace’s own categories, so you can set them up after the T2125 lines they report on, such as motor vehicle expenses, advertising, business taxes and licences, meals and entertainment, and office expenses. Year-end totals then transfer to the form instead of being re-sorted. An incorporated agent’s corporation files a T2 instead, and your accountant maps the same categories there. Treat the mapping as a starting point and confirm it with your accountant.
Does Receiptor connect to QuickBooks or Xero?
Not yet. QuickBooks Online and Xero are on the roadmap. Today, reports download as CSV with the columns you choose, which your bookkeeper can work from. The integrations page lists every connection and its status.
What about invoices that arrive by email?
Upload the PDF, and Receiptor reads it the same way it reads a photo of a paper receipt. That covers most of what stagers, photographers and ad platforms send you.
I work under a brokerage. Does that matter?
No. Receiptor works for a solo agent tracking their own spend, and for a team where several people capture receipts into one shared workspace. A Bill to brokerage label marks the expenses meant to be billed back.
What happens after the free trial?
Nothing is charged during the 7-day trial. When it ends, billing starts at the price for each person in your workspace, unless you cancel first. You can cancel from your workspace’s billing page at any time.
Know what the deal cost you.
Start a 7-day free trial and capture the next receipt before it disappears into the console.