Supply house receipts never make it back
Three trips to the yard in one day, three thermal receipts fading on the dash. The ones that survive still have to be matched to the right job.
For contractors and builders
Every job cost, captured at the counter.
Lumber yard runs, equipment rentals, permits, fuel and dump fees. Capture the receipt on site and tag it to the job it belongs to, so the cost side of a project is not a guess at invoicing time.
| Expense | Tax | Total |
|---|---|---|
| Prairie Lumber & Supply | 92.32 | 1,938.72 |
| Foothills Equipment Rental | 54.76 | 1,150.00 |
| Summit Hardware | 10.63 | 223.23 |
| Northgate Fuel | 15.16 | 318.42 |
| Total (CAD) | 172.87 | 3,630.37 |
Receipts attached: 4 of 4 CSV
What is Receiptor for contractors?
Receiptor is a receipt capture app for contractors and builders. Anyone on the crew photographs a receipt at the supply counter and tags it to a job and cost code, and Receiptor reads the merchant, date, GST/HST and total off the image. Because the cost is captured at the moment of purchase rather than reconstructed at month end, job costs stay current while the work is still running, and each one lands in a category you can line up with the tax line it reports on.
- Label every cost with its job, phase and cost code
- The whole crew captures into one workspace
- GST/HST read from each receipt and kept on its own line
- Receipt image stays attached as change-order backup
- 7-day free trial, cancel any time
The receipt is in the truck. The invoice is due Monday.
Job costs land after the job
By the time the numbers are in the accounting system the work is done and the price is set. Knowing the real cost too late does not help you bid the next one.
Crew spending is invisible until it is not
Whoever was closest bought the fasteners. Nobody knows which job to charge it to, so it quietly becomes overhead.
Capture it on site, not at month end.
Step 1
Snap it at the counter
Photograph the receipt before it goes in the truck. Receiptor reads the merchant, date, tax and total off the image, so a supply run takes seconds to log.
Step 2
Tag it to the job
Pick the job and cost code from your own lists. Anyone on the crew can capture into the same workspace, so the fastener run gets charged to the job that used it.
Step 3
See the cost side while it still matters
Group a job’s costs into a report and see the total before you invoice, not after. The original receipt stays attached to every expense for backup and disputes.
Labels that speak job costing.
Labels are the fields you add to every expense in your workspace: free text, or a choice from your own list. For a contractor, that means every receipt carries the job and the cost code, the two things missing when a receipt shows up loose. Each expense also records who captured it.
Set up your labels during the free trial- Job Choice Required 2214 Riverbend Unit 4 reno
- Cost code Choice Materials · Labour · Equipment
- Phase Choice Framing · Rough-in · Finish
- Change order Text CO-03
- Billable to client Choice Yes · No
Contractor expense categories, lined up with the T2125.
Every workspace starts with ten general categories, and an admin can rename them or add more. These are the cost lines a job actually accumulates, each beside the T2125 line it usually reports on, so job costing and year-end filing stop being two separate exercises.
| Category | What it covers | T2125 line |
|---|---|---|
| Materials & Supplies | Lumber, drywall, fixtures, fasteners, consumables | Line 8811 — Office stationery and supplies, or Part 3 cost of goods sold |
| Subcontractors | Trade invoices, progress draws, day labour | Line 8360 — Subcontracts (Part 3) |
| Equipment Rental | Lifts, compactors, excavators, scaffolding | Line 8910 — Rent |
| Tools & Small Equipment | Purchases, replacements, blades and bits | Line 8811 — Office stationery and supplies (larger tools may fall under CCA) |
| Permits & Inspections | Building permits, inspection and plan review fees | Line 8760 — Business taxes, licences and memberships |
| Vehicle & Fuel Included by default | Truck fuel, maintenance, parking, tolls | Line 9281 — Motor vehicle expenses |
| Disposal & Dump Fees | Bins, tipping fees, hauling, site cleanup | Line 9270 — Other expenses |
| Safety & PPE | Boots, harnesses, hard hats, first aid, training | Line 8811 — Office stationery and supplies |
| Insurance & Bonding | Liability, builder’s risk, bonds | Line 8690 — Insurance |
| Site Services | Temporary power, water, fencing, portable toilets | Line 9220 — Utilities |
| Delivery & Freight | Material delivery, crane time, freight charges | Line 9275 — Delivery, freight and express |
| Software & Subscriptions Included by default | Estimating, scheduling and accounting software | Line 8810 — Office expenses |
Not tax advice. These are lines from the CRA’s T2125, Statement of Business or Professional Activities, and a common starting point. The right line depends on how your business is structured, and a corporation reports on its T2 instead. Confirm your categories with your accountant before filing.
Backup that survives the job.
Change orders get questioned, clients ask what a line item covers, and year end always arrives. Receiptor keeps the image, amount, tax, date and job together from the moment of capture, so the paper trail is intact when someone asks months later.
- Original receipt image stored with every cost
- GST/HST kept on its own line for each expense
- Reports download as CSV with job and cost code as columns
- Your bookkeeper joins the workspace with their own role
Where your records go
- CSV export Available now Download any report as a CSV file.
- Gmail In development Google’s email service.
On the roadmap QuickBooks Online, Xero, Bank & credit card feeds.
See every integration and its statusCommon questions
Something else? Ask us directly.
What is the best receipt tracking app for contractors?
For construction, the test is whether a receipt can be captured at the supply counter in seconds, by whoever bought it, and tagged to a job and cost code on the spot. A general receipt scanner sorts by merchant and date, which leaves you matching costs to jobs later from memory. Receiptor is built around capturing the job at the moment of purchase, with the GST/HST read off the receipt.
Can I track costs by job or project?
Yes. Add a Job label and a Cost code label, each a choice from your own list, and the crew picks them as they capture receipts. Group a job’s expenses into a report to see the cost side before you invoice, or download a report as CSV with the job as a column.
Can my whole crew capture receipts?
Yes. Invite them to the workspace and they capture from their own phones into the same records, with the same labels. That matters because the single biggest source of untracked cost is a receipt sitting in someone else’s truck. Each person in the workspace is a user on your plan.
Does this replace my construction accounting software?
No. Receiptor is the capture and organization layer: it makes sure receipts exist, are readable, and are tagged to a job and cost code. Your accounting system still runs the books, and your bookkeeper still closes them.
Does Receiptor integrate with QuickBooks or Xero?
Not yet. QuickBooks Online and Xero are on the roadmap. Today, reports download as CSV with your labels as columns, which your bookkeeper can work from. The integrations page lists every connection and its status.
What expenses can contractors write off?
Commonly: materials and supplies, subcontractor payments, equipment rental, tools, permits and inspection fees, fuel and vehicle costs, disposal and dump fees, safety gear, liability insurance and bonding, temporary site services, delivery and freight, and office and software costs. What is actually deductible depends on how your business is structured; confirm with your accountant.
What happens after the free trial?
Nothing is charged during the 7-day trial. When it ends, billing starts at the price for each person in your workspace, unless you cancel first. You can cancel from your workspace’s billing page at any time.
Cost the job while you are still on it.
Start a 7-day free trial and capture the next receipt before it fades on the dash.